OACC 110
PROOFREAD
ERS’ MARKS
KEYBOARDING AND DOCUMENTS PROCESSING
CONTEN
01
02
T WHY IS PROOFREADING IMPORTANT?
PROOFREADER’ MARKS
PURPOSE
03 PROFREADERS’ MARKS CHART
04 IMPORTANCE OF PROOFREADER MARKS
WHY PROOFREADING
IS IMPORTANT?
Proofreading holds immense
importanc e as it metic ulo usly
corrects grammar, spelling,
punctuatio n, and c o nventio n erro rs,
ensuring language ac c urac y and
consistenc y. It o ff ers a detailed
examination o f the text, fo c using o n
surface-lev el mistakes often
overloo ked in editing. Ac ting as the
fi nal review , pro o freading ensures
the doc ument’s c ompleteness and
professio nalism.
PROOFREADERS’
MARKS
• Proofreading marks are used to
PURPOSE:
highlight spelling, vocabulary,
grammatical, and punctuation errors,
along with formatting and layout
issues.
• When proofreaders are editing a hard-
copy manuscript, they will leave
corrections on both sides of the
margins: on the left-hand margins for
corrections in the fi rst half of the
sentence and on the right-hand side
for corrections in the latter half of the
Proofreading
marks
chart
OPERATIONAL
MARKS
OPERATIONAL MARKS, WHICH
COVER EVERYTHING FROM
SPELLING TO SENTENCE
STRUCTURE TO IMPROPER SPACING.
• THE “DELETE” SYMBOL ON ITS OWN WILL REFER TO A
WORD, WHILE “DELETE AND CLOSE UP” WILL REFER TO A
LETTER IN A WORD.
• THE “LET IT STAND” SYMBOL WOULD BE USED WHEN MORE
THAN ONE ROUND OF PROOFREADING WAS DONE, AND IT
INDICATES THAT A CORRECTION OR ALTERATION SHOULD BE
IGNORED.
• THE “TRANSPOSE” SYMBOL INDICATES THE ORDER OF
WORDS NEEDS TO BE CHANGED (SPOT THE TRANSPOSE
PUNCTUATION
MARKS
PUNCTUATION
MARKS, WHICH —
YOU GUESSED IT
— INDICATE THAT
PUNCTUATION
NEEDS TO BE
ADDED.
TYPOGRAPHY
MARKS
TYPOGRAPHY
MARKS, WHICH
DENOTE
FORMATTING
CORRECTIONS.
PROOFREADING
ABBREVIATIONS
these are common
abbreviations used
by proofreaders to
indicate issues
related to the copy
itself.
The importance
of proofreading
THE IMPORTANCE OF
PROOFREADING
Ensuring that your book is polished
and error-free is just as important to
the reader experience as the writing
quality. Your book can’t effectively
communicate if the reader is
constantly paused by spelling
mistakes, awkward sentence
OPERATION
AL MARKS
OACC 110
BUSINESS
Letters
KEYBOARDING AND DOCUMENTS PROCESSING
CONTEN
01
02
T WHAT IS BUSINESS LETTER?
BASIC ORGANIZATION FOR THE
BODY OF A BUSINESS LETTER
03 TIPS ON BUSINESS WRITING
04 BASIC PARTS OF BUSINESS
LETTER
05 TYPES OF LETTER STYLE
SPACING OF MAKING
06 BUSINESS LETTER
WHAT IS
BUSINESS LETTER?
• BUSINESS LETTER ARE FORMAL
LETTERS USED FOR BUSINESS
TO BUSINESS, BUSINESS TO
CLIENT,OR CLIENT TO BUSINESS
CORRESPONDENCE.
BASIC ORGANIZATION
FOR THE BODY OF A
BUSINESS LET TER
Part 1 of the Body: State the purpose.
• Get right to the point in the first sentence of the
letter. The reader doesn’t have much time to
read a long letter.
• This part is usually a short paragraph.
BASIC ORGANIZATION
FOR THE BODY OF A
Part 2 of the Body: Explain what you want to happen or
BUSINESS LET
explain the information TER
you have.
• This part explains the information you are giving, or explains what
you want the recipient to do.
• Need to include all the information the recipient needs.
• If you have a lot of information, break it into short paragraphs, make
a list or refer to an attachment.
• Your letter should be organized that it will help the recipient
understand what to know or what to do.
BASIC ORGANIZATION
FOR THE BODY OF A
Part 3 of the Body: Request a dated action, conclude, or
BUSINESS
thank the reader for LET TER
his response.
• This allows you to point out the most important item or draw all
your key points into one statement.
• Request action. Define the action you want to recipient to take.
In this part, you tell the reader what to do and when to do it. Be
specific.
• Thank the reader. In some letters, this part is simply a thank you
for the recipient’s attention, response, or concern.
TIPS ON BUSINESS
WRITING
• C le ar , eff ec tive c om m un ication: Acc e ssible , con cis e w r iting is cr itical for
bus iness because it m inim iz e s m isu n de r stan din gs an d con fus ion , he lps se t
ex pe c tations, and prom ote s sh are d u n de r stan din g.
• E ffi cie ncy and produ ctiv ity: C le ar c om m u n ication sav e s tim e by e n su r in g th at
m e ss ages are unde r stood acc ur ate ly the fi r s t tim e th e y are c om m un icate d.
• D e m onstrating profe s sion alis m : Using appropr iate ton e an d langu age con v e y s
profe ssionalism , w hic h he lps e stablish cre dibility an d tr u st am on g c olle agu e s ,
clie n ts, and stake h olde r s .
• D ocu m entation an d re cord-ke e ping: Th e w r itte n w ord—w he the r in an e m ail, an
an nu al report, or any thin g in be tw e e n —ac ts as a form al re c ord, docu m e n tin g
agre e m ents, decisions , an d im por tan t in form ation. Acc u r ate , w e ll-doc u m e nte d
bus iness w riting can se r v e as e v ide n ce to su ppor t or de fe n d le gal c laim s or
dis putes and uph old ac cou n tability.
• C om pliance and le gal pur pose s : In c e r tain con tex ts, w r itte n lan gu age e ns ure s
com plianc e w ith re gu lation s an d le gal re qu ire m e n ts. A con tr act is a good
ex am ple. In suc h case s , s tandards m us t be c le ar ly an d th orou gh ly ex plain e d
acc ording to specifi c re qu ire m e n ts an d polic ie s .
• C on v inc ing c lients , par tn e r s, an d cu stom e r s to ac t: E ff e c tiv e , con cise , cle ar ,
profe ssional, and on -br an d m ar ke tin g c om m un ications c an c apture atte n tion,
quic kly convey in form ation of in te re st, an d ins pire e ngage m e nt, e s pe c ially
w h e n a pow erful c all to ac tion is in clu de d.
TIPS ONBUSINESS
WRITING
• Proof-read, spell-check, and grammar-check
your work! A good trick for proofreading is to
read your report aloud in a conversational
voice. Your tongue will often catch awkward
phrases and words which your eyes might
otherwise
• Cite overlook
your sources of. information and data, and
include a reference list. A good and simple way to
cite your sources is simply to include the name of
the author and year of publication in parentheses
within the body of your text (Lawrence 1999). Then
include the full citation in a reference section at
the end of your paper.
BASIC PARTS
OF BUSINESS
LET TER
1)LetterHead 6) ComplementaryClose
2)Date 7) SignatureLine
3)Inside 8) Designation
9) Enclosures
Address .
4)Salutation
5) Body
ofLetter
1) LET TER HEAD LET TER
• A letterhead contains the
name of the organisation,
e-mail address, internet
number, etc. Additional
information such as name
of products or services,
organization's slogan
may also beadded.
2) DATE
• The date on which the letter is typed should placed after letter
headpart.
• There is no full stop after thedate.
• The month must be written in full and never infigures.
• There is a comma separating the year from the month
anddate.
• Example:
June 28,2007
28 June,2007
3) INSIDE ADDRESS
• It consist of the name and
address of the receiver. It is
typed two spaces below the
date line at the left margin.
• Example:
(i)individual
Mr. L.C. Gupta 18,
LajpatNagar, NewDelh
4) SALUTATION
• Salutation means greeting
to the addressee. The
commonly used
salutationsare:
• Example:
Sir, Madam,
Dear Sir / DearMadam,
Respected Sir /Madam,
5) BODY OF LET TER
• The body of letter is the main
section of the letter. It
contains the message. It
divided into paragraphs. Each
paragraph conveys a
particular point. All the
paragraphs are interlinked
and logically structured. A
very short letter may,
however, be of one or two
paragraphs.
6) COMPLIMENTARY
CLOSE
• There should be at least one
blank link between the body
of the letter and the
complementary closing
• A closing usually
• begins at the Margin.
• Example: Sincerely,
Yours Sincerely,
8) REFERENCE INITIALS
• Reference initial identify the
person who typed the letter.
They are placed at the left
margin a double space
below the signature lines.
These initials are often on
internal office copies only.
9) ENCLOSURE NOTATION
• Type the singular for only
one enclosure, plural for
more. If you don't enclose
anything, skip it. Common
styles are below.
• Example:
• Enclosure: Resume, TOR,
Diploma
3 TYPES OF LET TER
STYLE
• 1.Full-block style
• 2.Semi-block style
• 3.Modifi ed-block style
3 TYPES OF LET TER
STYLE
Lorem ips um dolor s it
amet, consectetur
adipiscing elit. Duis
vulputate nulla at ante
rhoncus, vel effi citur felis
condimentum. Proin odio
odio.
STRATEGY
N°3
SPACING OF
MAKING
BUSINESS
LETTER HEAD TO DATE ( 6 SLIDE)
DATE TO INSIDE ADDRESS (4-5 SLIDE)
INSIDE ADDRESS TO SALUTATION (2-3
LET TER
SLIDE)
SALUTATION TO BODY (2-3 SLIDE)
BODY TO COMPLIMENTARY CLOSE (2-3
SLIDE)
COMPLIMENTARY TO SIGNATURE LINE (4-
5 SLIDE)
SIGNATURE LINE TO REFERENCE INITIAL
(2-3 SLIDE)
THANK YOU
FOR
LISTENING!
Angela Escala
Mikay
Sophia
