Definition of Hotel Accounting
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ScribdTranslationsDefinition of Hotel Accounting
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ScribdTranslationsFACULTY OF ADMINISTRATION
ENGINEERING IN ACCOUNTING AND AUDITING
SUBJECT:
SPECIALIZED ACCOUNTING
NAME
JAIME CHICAIZA MARTÍNEZ.
COURSE:
9th OF ACCOUNTING
JORGE CARDENAS
Cañar-Ecuador
DEFINITION OF HOTEL ACCOUNTING.
Hotel accounting is an area of managerial knowledge that deals with collecting,
register, classify, summarize and analyze information expressed in monetary terms, about the
commercial operations of the hotel in order to interpret the economic and financial results
of the company that facilitates decision-making for management. Consequently, managers to
Through accounting, you will be able to gain insight into the direction your business is taking through data.
accounting and statistical. These data allow us to know the stability and solvency of the hotel, the
cash flow of collections and payments, sales trends, costs and general expenses, among others,
in such a way that the economic and financial capacity of the company can be known.
Importance of Hotel Accounting:
The Hotel Accounting in the business context has as its fundamental objective the
provide all the information required by each of the Company's dependencies,
example: restaurant, laundry, accommodation, wet areas, general services and administration
among others.
Recognizing that tourism activity involves the provision of services, the sale of products
finished, organizing events of various kinds, cultural meetings, in addition to the
Marketing of other accessory goods; it is necessary to have information.
effective, immediate and timely to accurately determine the selling prices of the
goods and services offered to customers.
Hence the importance of having a well-organized Accounting Department that complies
with all the legal requirements, as well as with the requirements (reports, costs and
budgets) of the Administration. And in such a purpose, one cannot overlook the important
work carried out by the Cost and Budget Department, in all matters pertaining to the
determination of unit and total costs, for the Marketing and Sales Department, adjusted
according to the Company's policies, determine the retail prices.
Description of hotel activities:
The services provided by hotels can be classified as:
A) Main.
B) Secondary.
Among the main ones are: lodging, restaurant, bar.
The secondary ones are: dry cleaning, laundry, telephones, parking, hairdresser, etc., everything
that makes the visitor's stay more comfortable.
Characteristics of the Accounting Hotel
The special feature in hotel accounting is the opportunity with which they must
manage the accounting accounts, taking into account the services provided by the hotel
they have a style of 'rapidity', and during this period it will be necessary to record accounting with the
due opportunity.
The use of so-called specialized journals, such as those for purchases, sales, cash, and warehouses, is
a particular feature in hotels, even applying the column format,
because it allows correlating the accounts with the respective departments that generate
costs; sales, revenues and cash outflows, requisition of food, beverages, materials, etc.
Since the hotel industry is a branch of the 'Services' sector, in hotel accounting it
They distinguish two main aspects. Costs of each service; and income from the services.
The accounting systems in hotel activities are tailored to their own
characteristics and nature, depending on the organization and services that the hotel has.
Once the type of organization, its areas, departments, and services have been identified,
accounting must be designed based on the distribution, to the service department that generates it,
since each department generates costs, however, not all departments generate
income such is the case of the administrative area.
The molecular support of hotel accounting is given by the accuracy of costs and
income attributable to each department, rooms, dining room, bar-restaurant, beverages,
laundry and ironing of clothes, casino, swimming pool, sports courts, etc. according to availability
each hotel.
The general ledger absorbs the summary of specialized ledgers and other transactions.
no consistency in them, achieving consolidation both from the general daily and from the
specialized journals.
Other accounts used in hotels are not different from those in other types of businesses, such as
the case of personnel compensation, accounts payable, loans, depreciations,
amortizations, expenses, deferred, etc. and have a general treatment like in others
activities.
Hotel Organizational Chart:
Sources of Income and Their Accounting:
For accounting purposes, the income that the hotel receives for providing services is necessary in
first place to differentiate them by main area, in such a way that it facilitates recognition of
each service. The fact of distributing the income by each main service not only allows the
quantification by each item but allows identifying the importance of each service in relation to
of total income. It also constitutes a fundamental element for programming
budgetary for each financial year.
In a hotel, there are several sources of income, the main ones are rooms, dining room, bar-
restaurant, another complementary source laundry and ironing of clothes, casino, rooms of
conferences, hairdressing, etc. Depending on the category to which the hotel belongs.
The first information captured at the hotel upon the guests' arrival is the registration of
guests. Cards are used that include the name, identity card, origin, destination,
number of people and signature of the person assuming the room.
The rental of rooms constitutes a main source of income for a hotel.
it is necessary to keep the customer arrival cards updated and note the days of
tenure. So that when the guest decides to leave the hotel,
this information must be ready to issue the corresponding bill and invoice.
On the room cards also called room book or room charge
It happens that the number of people who have registered their entry per room is being recorded.
An interchangeable record is opened in such a way that the occupied rooms are always known.
and the available vacancies when guests leave the hotel.
Hotel Categories:
CHART OF ACCOUNTS
CHART OF ACCOUNTS APPLICABLE TO THE HOTEL SECTOR
1 ASSET
1.1 CURRENT ASSET:
1.1.01 AVAILABLE
1.1.01.01 Box
General Box
Departmental Boxes
1.1.01.02 Banks
1.1.01.02.001 Banco Pichincha
1.1.01.02.005 Pacific Bank
1.1.02 ENFORCEABLE
1.1.02.01 Accounts Receivable Guests
1.1.02.01.001 Hab-1-11
1.1.02.02 Accounts Receivable City
1.1.02.02.001 Credit Cards
1.1.02.02.010 Travel Agencies
1.1.02.02.030 IUTE
1.1.02.05 Accounts Receivable Employees
1.1.02.05.001 Dolly Cardozo
1.1.02.10 Miscellaneous Debtors
1.1.02.10.001 Daniel Rico
1.1.02.50 Effects to be Collected
1.1.02.80 VAT Tax Credit
1.1.02.99 Provision for Doubtful Accounts
1.1.03 REALIZABLE
1.1.03.01 Food Inventory
1.1.03.02 Beverage Inventory
1.1.03.03 Inventory of supplies for Guests
1.1.03.05 Cleaning Supplies Inventory
1.1.03.06 General Supplies Inventory
1.1.04 PREPAID
1.1.04.01 Insurance
1.2 PROPERTY, PLANT, AND EQUIPMENT.
1.2.01 Land
1.2.02 Buildings
1.2.10 Furniture and Room Equipment
1.2.15 Furniture and Food Equipment
1.2.20 Beverage Furniture and Equipment
1.2.25 Office Furniture and Equipment
1.2.30 Computing Equipment
1.2.35 Transport Equipment
Lingerie
1.2.85 Cutlery, Glasses, and Plates
1.2.90 Uniforms
1.2.99 Accumulated Depreciation
1.3 PERMANENT INVESTMENTS
1.3.01
1.4 DEFERRED CHARGES
1.4.01 Installation Expenses
1.4.05 Advertising and Propaganda
1.4.99 Accumulated Amortization
1.5 OTHER ASSETS
1.5.01 Security Deposits
1.5.05 Unused Assets
2 PASSIVE
2.1 CURRENT LIABILITIES
2.1.01 Suppliers
The Little Black Girl
2.1.05 Documents Payable
2.1.20 Various Creditors
2.1.25 Deposits for Room Reservations
2.1.30 Deposit for Banquet Reservations
2.1.60 Tips Payable
2.1.80 Taxes Payable
2.1.95 VAT Payable
2.1.99 VAT Tax Liability
2.2 LONG-TERM LIABILITIES
2.2.01 Mortgages Payable
2.2.10 Documents Payable L.P.
2.3 DEFERRED CREDIT
2.3.01 Income Collected in Advance
2.4 SECTIONS
2.4.01 Sections for social benefits
2.5 OTHER LIABILITIES
2.5.01 Unclaimed utilities
3 CAPITAL
3.1 SHARE CAPITAL
3.1.01 Common shareholders
3.2 SURPLUS
3.2.01 Reservations
Legal Reserve
3.2.02 Utilities
3.2.02.001 Usefulness of previous exercises
3.2.02.005 Utility of the exercise
4 INCOMES
4.1 ORDINARY INCOME
4.1.01 Room Check-In
4.1.01.001 Hab1-11
4.1.01.999 Discount and adjustment in Income per room
4.1.02 Food Intake
4.1.02.001 Restaurant
4.1.02.002 RoomService
4.1.02.999 Discount and adjustment in Income for Food
4.1.03 Beverage Entry
4.1.03.001 Drinks
4.1.03.002 Uncorking
4.1.03.999 Discount and adjustment in Income for beverages
4.1.04 Phone Entry
4.1.04.001 Long Distance Calls
4.1.04.002 International Calls
4.1.2.999 Discount and adjustment in Income for Telephone
4.1.05 Laundry Income
4.1.06 Income from Other Operations
4.1.06.001 Rental of Halls
4.1.06.005 Catering Service
4.1.06.999 Discount and adjustment
OTHER INCOME
4.2.01 Rental of Premises
5 EXPENSES
5.1 ADMINISTRATIVE EXPENSES
5.1.01 Personnel Expenses
5.1.01.001 Salaries
5.1.01.005 Overtime
5.1.01.010 SSO Contributions
5.1.01.050 Provision of food to workers
5.1.01.100 Fees
5.1.01.110 Insurance
5.1.01.200 Depreciation
5.1.01.300 Advertising
5.2 FINANCIAL EXPENSES
5.2.01 Interest Expenses
5.2.01.001 Paid interests
5.3 OTHER EXPENSES
5.3.01 Loss in asset sales
5.3.01.001 Loss on sale of assets
6. SERVICE COSTS
6.1 DEPARTMENT OF ROOMS
6.1.01 Accommodation cost
6.1.01.01 Inventory of supplies used for guests
6.1.01.01.001 Art. Personal hygiene
6.1.01.02 Personnel expenses
6.1.01.02.001 Salaries
6.1.01.02.005 Overtime
6.1.01.02.010 SSO Contributions
6.1.01.03 Service expenses
6.1.01.03.001 Ambient music
Laundry
6.1.01.03.010 Replacement linen expenses
6.2 DEPARTMENT OF FOOD AND BEVERAGES
6.2.01 Cost of Food and Beverages
6.2.01.01 Inventory of Food and Beverages Used
6.2.01.01.001 Food
6.2.01.01.051 Beverages
6.2.01.02 Personnel Expenses
Salaries
6.2.01.02.005 Overtime
6.2.01.02.010 SSO Contributions
6.2.01.03 Service expenses
6.2.01.03.001 Gas
Decoration
6.2.01.03.010 Replacement laundry expenses
6.2.01.03.015 Replacement costs for crockery, cutlery, and glassware
7 Debtor Order Accounts
7.1 Debtor Order Accounts
7.1.01 Effects sent for collection
7.1.01.100 Effects sent for collection
8 CREDITOR ACCOUNTS
8.1 Creditor Control Accounts
8.1.01 Effects sent for collection against
