HSE SAFETY COMMITTEE MEETING PROCEDURE
Date of Submission: 12-09-2020 Date of Acceptance: 29-09-2020
Rev
Reason for Revision Prepared By Approval By
No.
UPDATED DURING SONU KUMAR MANOJ CHOUDHARY
01
START NEW PROJECT (SAFETY OFFICER) (PLANT HEAD)
Contents
1. Purpose
2. Objective
3. Scope
4. Definitions
5. Guidelines
1.Purpose:
To ensure that HSE Management communicate effectively and enable them to resolve any HSE issues
arising on site.
2.Objective:
To determine all remedial measures required to provide employees with a safe work place and adequate
resources to enable them to complete any task in a safe manner and to;
Foster better cooperation & involvement of employees.
To encourage personnel too contribute to safety promotional activities.
Provide proactive tools in order to enhance a positive health and safety culture for employees
To record effectiveness against statutory and legal provisions
3.Scope:
This document defines the requirements of the HSE Committee at Dangote Oil Refinery Company worksite.
4.Definitions :
Company; SIDHARTH AUTOMAT INDIA PVT LTD
Contractor: WEALTH INSULATION
HSE: Means Health, safety and environment
JSA: Job Safety Analysis
PPE: Means personal protective equipment
5.Guidelines:
5.1 Formation of Committee: SAIPL Management HSE committee shall be formed with Managers and
Functional Heads as members and notification communicated to the committee members and all
employees using the format in attachment 1
5.2 Structure: The Project Head will be the chairman of the committee and the Project HSE Head will act
as the secretary of the Committee to provide minutes of all meetings for employees to see.
5.3 Frequency:
Committee meetings shall be held once every months
5.4 Agenda:
The agenda for the meeting will be prepared & distributed to all committee members at least one week
before the meeting is due.
Typical issues for discussion during Management HSE Committee Meetings are but are not limited to:
Review of the minutes of previous meeting and agree accuracy
Bi-monthly site Health Safety and Environmental statistics.
A review of all accidents/ incident/ near misses during the last two months
Discuss the findings of any Risk Assessments / JSA conducted on site.
Review the ways and means used to encourage employees to report unsafe acts / conditions.
Review all major forthcoming hazardous or potentially hazardous activities.
Review training being conducted on site
Review Personal Protective Equipment and whether or not it is being used correctly on site.
Review complaints received from employees, contractors and discuss the corresponding
corrective and preventive actions that may be required.
Review Non Conformance Reports / observations raised from audits if any.
Review contractors HSE performance and discuss means of ensuring improvement
Discuss contractor implementation of site HSE Plan
5.5 Minutes of Meeting:
The Minutes of the Management HSE committee meeting shall be prepared as per the format provided in
attachment 2 and sent to all members for review and comment within 2 working days preferably by
email. Once returned and any discrepancies corrected the Management HSE Committee meeting minutes
shall be sent to all stakeholders and the committee can monitor progress made on issues raised.
Attachment 1: Formation of Management HSE Committee
MANAGEMENT HSE COMMITTEE
Project Title CED UPGRADATION WORK
CIRCULAR
Committee
The Management HSE Committee for the Dangote Oil Refinery Company is hereby constituted with
immediate effect:
Chairman: S.N Eachampati – Site incharge
Members: Lokesh Sharma (Mech. Incharge)
Sanjay Sharma (Elec. Incharge)
Raj Sekhar Sardar ( Maintenance)
Secretary: Vinod Kumar Yadav (Head of project)
Periodicity
The committee will meet bi-monthly on the last working day of the month (specify date)
Agenda
The secretary will circulate the agenda of the meetings at least seven days in advance of the
scheduled date of the meeting.
Circulation
The meeting will be minuted and circulated to all members for review and comment once agreed
minutes will be issued under the signature of the Chairman and Secretary
1. Chief Operating Officer 2. Members
3. Group HSE
Date: Signature:_________________ CHAIRMAN
Date: Signature:_________________ SECRETARY
Attachment 2: Minutes of Management HSE Committee
MINUTE OF MEETING DATE
Management HSE Management Meeting - 0001 12/05/2025
PROJECT: CED UPGRADATION WORK
PLACE: CPS PAINT SHOP TMPVL JSR. Subject: Monthly Meeting – Site
ON:
Week
Attended by:
Chairman’s Name and Signature Secretary’s Name and Signature
_______________________ ______________________
_______________________ ______________________
Action by Due date
N° DESCRIPTION OF DISCUSSION
The Next meeting scheduled on _ _ / _ _/ _ _ _ _.
