LONG REPORT
PART OF A LONG REPORT
The parts of a long report can be grouped into three sections:
Front matter,Body and End matter .
Plan and write the long report around these and your task will be completes more efficiently
The three mains section of the report
Section Essential part Optional part
Front matter Title page List of tables
Letter of transmittal List of figures
Table of content Abstract or
executives summary
Authorization
document
Body (Text) Introduction Tables
Discussion and Graphics
analysis of the report ‘s
finding
Development of ideas
Conclusion
Recommendation
En matter Bibliography Appendix
Glossary
Index
NB: Authorization document ( letter or memo)
Front matter (we put a list of illustration)
Parts of a long formal report
Part Purpose
Title Identifies the report’s title ,the receiver’s name and title, the write ‘s
name and title and the date
Letter of Indicates in the form of a formal covering letter the person who
transmittal authorized or requested the report and problems addressed
Its serves asa record of transmittal, identifies the writer and
acknowledgement others who contributed
Terms of references State Cleary and concisely the scope of the report
Acknowledgement List the names of persons and institutions who assisted in preparing the
report
Table of contents Records the names of each part and the name of each first and second
order heading within the body and the page on which each occurs
List of Records page numbers of tables , illustrations and diagrams
figures/tables
Executives Provides the reader with a brief summary on the materiel in the main text
summary of the report
It includes the report ‘s purpose ,scope methods finding and conclusion
Synopsis or Provides a brief description or informative overview of the report’s most
Abstract important point
Glossary Defines and explains technical words
Body : introductory Defines the research task and problem and includes
section The purposed statement
Background information
Scope, aims limits of the report, size and complexity
Autholirisation when ,how and by whom
Body central Provides an analysis of the report’s findings and evaluates the main facts
section
Recommendation Offers reasoned and logical solution or course of action
Signature block Contains the signature,name and jobs title of the write ,usually placed
after the recommendation and before the appendices and bibliography
Appandices and Present additional details and materiel such as charts and tables are
attachment relevant to the report
References and References list the source of the information quoted in the text the
bibliography bibliography contain recommended reading materiel on the subject
The list of references and called either references or bibliography
Fig 20.7 TABLE OF CONTENTS FOR THE FAIRWAYS GOLF CLUB REPORT
TABLE OF CONTENTS
Letter of authorization
Letter of transmittal
List of illustrations
Executive summary
1.0.Introduction
2.0 Cost comparison of existing and proposed atering systems
3.0Comparison of physical and engineering differences
4.0Advantages and disadvantages for golfers
5.0The proposed new system inoperation at review Golf Club
6.0Survey result
7.0City council requirement
8.0Conclusion
9.0Recommendation
Appendix A Survey of the Glf Club staff ,golfer and nearby and diagrams)
Appendix B letter from City Council
Bibliography
List of illustrations (Visual aids as tables, figures, maps and diagrams)
Figure1 Sketch of machinery housing
Figure 2 Survey responses from staff
Figure 3 Survey responses from golfer
Figure 4 Survey responses from residents
REFERENCES
I. Books
1) RAMACHANDARAN K.Shankar,<Transmission Line >; 1998
2) Dr.DC.AGRAWEL,<Fiber optic commucation >;second Edition2004
II.REPORTS
1) ANOKH SNGH<Principal of communication Engineering >;1999
Dr . Félicien UENGIMUKIZA <Overview of Rwamda ‘s ICT Context report>
IPAR-Rwanda ,July 2009
2) GATERA,Emmanuel Scan ICT Baceline Survey Report : ICT
Indicator –measuring usage and penetration (revised version )Kigali
NISR,NUR,RITA.2008
IIII.ELECTRONIC REFERENCES
1)http//WWW.alloptical.com
2)3W .google.com
3)3W Wikpedia.org/Wiki/fiber-Optic commication
4)3W.rita.gov.rw/? page =projects
5)3W.rura.gov,rw
6)3W.comelena.gov.rw
7)3W.comelena.org.rw/index.php?&Effectif
8)3W.uneca.org/aisi/NIC/Counrty-profilews/Rwanda/Rwan pap1 htm
9)3W.eassy.org
REFERENCES
1)FTTH Handbook(2009) online available at
3W. Scribd.com/doc/394497349/FTTY-Handbook accessed on 20 November 2010
2)Rwanda information Technology Authority (RITA)available online at
3W.rita.rw.accesses on the 24th November 2010
3)CCTV fiber2010 available online at 3W cctvfiber.com/technology”ID=3accessed on
11st October 2010
4)OTDR report,2010
5)Optical Fiber the backbone of telecommunication Siewetting tee December 4,2002
Rwanda development board NICI III Plan
6)Sychronomous Digital Hierarchy (SDH) by Marconi
V.Sharm,F. Hellistrand (February 2003) RFC 3469: Framework for Multi-protocol label
switching (MPLS)-based recovery IETF
7) (ITU,2004) htt//www.itu.int/ITU-Dtreg/publication/Africa IXPep.pd,Discussion paper
prepared for IDRC and ITC FOR FOR THE 2004 Global symposium for Regulators
9) UNDP ,Report Q1 2009
10) RITA 2009 GOVERNMENT IT plan report
11) RURA ,Telecom sector profile Q1 2009
