Suggest times to meet with Gemini in Gmail

Important: This feature requires an eligible Google Workspace or Google AI plan. Learn about Gemini features and plans.

To set up meetings with one or more people in Gmail, use the “Help me schedule” feature when you draft a message or reply. Based on you and your guests’ availability, Gemini in Gmail generates a list of times when you’re all available.

Insert suggested times in a Gmail message

1. On your computer, go to Gmail.
2. Create or reply to an email with one or more recipients.
3. At the bottom of your message, click Help me schedule .
   • If you can’t find "Help me schedule," click More options Help me schedule.
4. Review the list of suggested times.
5. At the bottom of the email, click Send.

Tips:

• A maximum of 20 guests can be added to a single schedule.
• The guest list isn't updated if the list of email recipients changes after the card is inserted. You need to re-insert the schedule.

Update the suggested times card

1. Hover over Edit in Calendar .
2. Select an option:
   • Meeting duration: Change the length of the meeting.
   • Time range: To search for available meeting times, update the time range.
   • Change to text format: Send your meeting times as text instead of a suggestion card.
   • More options: Insert a booking page from your appointment schedule.

Update suggested times based on guest calendars

You can manually review suggested times based on guest calendars.

1. In the suggested times card, click Edit in Calendar .
2. In the “Share your availability” window, you can:
   • Check availability: You can check the availability of any guest’s calendar that you have access to.
   • Change meeting duration: Change the length of the meeting.
   • Add guest time zone: Include the guest’s time zone.
   • Add or remove guests: On the right, add or remove your guests. Suggestions automatically update based on the new guest list.
   • Review time slots: If calendars are busy, Gemini in Gmail can suggest a mix of times.
     • If the time slots are green, all guests are available to meet.
     • If the time slots are amber, there’s a conflict for one or more guests. If this happens, a banner at the top of the window prompts you to manually select time slots. To make sure the chosen time works for your priority guests, review the calendar grid.
3. At the bottom right, click Propose 4 times.

Book time on someone else’s calendar

If you receive suggested times from someone else, you can book a time slot with them. Once booked, a Calendar event is created and all guests receive an event invitation.

1. In the email, select a suggested time.
2. On the “Book your preferred time” page, you can:
   • Confirm the event time: If there are no conflicts with other guests, click Book time for all guests.
   • Look for different times to meet: If there are conflicts, click View all times on calendar.
     • In the window, select a new time slot.

Learn about Gemini feature suggestions

• Gemini feature suggestions don’t represent Google’s views, and should not be attributed to Google.
• Don’t rely on Gemini features as medical, legal, financial or other professional advice.
• Gemini features may suggest inaccurate or inappropriate information. Your feedback makes Gemini more helpful and safe.
• Enterprise end users can submit feedback about their experience using this feature. End users are informed before they submit feedback that the feedback data shouldn’t contain personal, sensitive, or confidential information.

Related resources

• Learn about scheduling events in Gmail
• Get started with Google Workspace with Gemini